- We obtain and process only that data for which we have a clear and legitimate need.
- We do not share data with any third party unless we have obtained explicit consent from, or have been requested to so by the data subject AND the sharing of that information is in the best interests of the data subject.
- Data is deleted from our systems as soon as possible after use.
- We will only process data supplied to us by clients who are themselves ICO-registered data controllers and have demonstrated their compliance with all requirements of GDPR.
- Data is stored securely, with access given only to those individuals within our organisation with a legitimate need. All our data service providers meet or exceed all relevant standards for security and privacy, and are regularly reviewed for compliance.
- We uphold the rights of data subjects under the GDPR regulations and are committed to a policy that places respect for individual privacy, not commercial interests, at the centre of our business operations.
What information do we process?As part of our business we may obtain and process personally identifiable information such as email addresses, names, telephone numbers, job title, company name and specific business-related information such as an attendance at an exhibition, areas of specific professional interest, a specific enquiry or interest/potential interest in the services we provide.
We may also process non-personally identifiable data such as website visits and interactions, link clicks, IP addresses and general geographic location data. We do not process sensitive data concerning sexual orientation, religion or ethnicity, political alignment, age or disability status. We do not process data relating to minors or vulnerable adults.
Where does our data come from?Data we obtain and process as part of our business comes from a variety of sources:
- From enquiries from our website or other direct enquiries;
- From our own research of publicly available data;
- From interviews, news gathering or other media generated as part of our normal business activities;
- Legally-obtained data supplied to us by clients with a legitimate and specific reason for doing so;
- From our own historical business records, where that data is still relevant and useful, and…
- Anonymised data from website analytics and reporting, including email interactions.
Why do we process data?We carry out data processing as an essential part of our business, on the legal basis of one or more of the following cases:
- The data subject has given consent to the processing of his or her personal data for one or more specific purposes;
- Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
- Processing is necessary for the purposes of the legitimate interests pursued by our company or by our clients.
- The dissemination of news content to individuals whom we believe will find that information both informative and useful;
- To respond effectively to enquiries concerning our company and our client’s business activities;
- To maintain effective communication with clients, suppliers, business associates and third-parties with whom we have, or desire to have, a commercial relationship;
- To evaluate the performance of our website or the effectiveness of promotional activities carried out on behalf of our clients.
- To empower us to comply with the requirements of GDPR with regards data accessibility, portability, rectification and erasure.